REPS 101 - Online FAQ

Census Definitions

Posted by Taylor Reporting Solutions, LLC on August 12, 2015 at 10:05 AM

LOA (Leave of Absence)

Use this if someone leaves for a while but is coming back. Most communities do not use this at all. If you’re using REPS as your go-to source to know who is in the building at any given moment (like in case of an emergency), then you might want to use this, but for most, it’s overkill.



This should be used when someone is changing rooms but staying in the same care level. An example would be if they’re moving down the hall. These moves do not affect census numbers/occupied unit counts at all. (So, if a move does affect numbers of occupied units, DO NOT use “Transfer”!!)


Move Out

Use “Move Out” any time someone leaves the community for any reason or if they go from one care level to another, even as an internal transfer. Any time a move affects the number of residents in any care level, the “Move Out” tab should be used. If it’s an internal transfer to a different care level, it gets added as a Move Out with a reason of Internal Transfer (with the indication of whether a vacancy was created or not – more on that below). If you don’t have an Internal Transfer move out reason, we can add one.

Change Care Level

This gets used almost never. It's used if the license on the room changes, not if or when the person moves around or to a different care level within the community

Vacancy Created & No Vacancy Created

This is how we know if the move created an empty unit or not. If a husband passes away first and the wife remains in the apartment, he should be moved to the Second Person box on the Prospect page, and on his move out, you should pick “No Vacancy Created.” When she leaves, her move out will create the vacancy. If a couple moves out at the same time, only one of them creates a vacancy (in other words, only one vacant unit is created). In these cases, the second person’s move out reason should say “No Vacancy Created,” the main prospect’s move out should say “Vacancy Created”.


Categories: Apartments, Census, & Moves

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1 Comment

Reply Lonnie
12:35 AM on March 19, 2018 
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